Time Clock Change for Classified Employees

Provo City School District Education Support Personnel, this notice is to inform you, beginning December 2, 2024, we will be transitioning from our current time clock system to a new time clock system called UKG. New clocks will be installed in place of the old clocks at the end of the month. Instructions for using the clocks to punch in and out of work will be posted near the clocks to support you in using the time clocks. As before, you will be able to swipe your ID badge to punch in and out and to change assignments when needed. 

Moving forward, each employee will be required to punch in and punch out at the time clock. There will not be remote access via phone apps or internet browsers. Please plan accordingly. 

All employees will be given access to their UKG account via an internet browser to view their timesheets, request leave, and submit for approval at the end of each month, but will not allow employees to clock in or out. Any missed punches will need to be fixed by your supervisor. Please make every effort to punch in and out of your work assignments accurately and consistently.

We appreciate your assistance and your patience as we transition to the new time keeping system. If you have any questions or concerns, you may reach out to me, Liz Boardman, or Maria Ledezma in the payroll office.

Below you will find the instructions that will be found near the new time clocks and a link to access your account via an internet browser. Your username for your UKG account is your employee ID # and a default password will be given to you.

• Login UKG Account

UKG Time Instructions

To Punch:

• Wave badge or
• Click Enter Employee ID (bottom left icon on clock)

Note: You Must Enter a “1” Before Employee ID

To Transfer:

• Click Switch Jobs
• Wave badge or enter Employee ID (add 1 before the ID number)

To Submit:

• Click Submit Timesheet
• Wave badge or enter Employee ID (add 1 before ID number)
• Select the pay period to submit and then submit

To View Hours:

• Click View Hours
• Wave badge or Enter Employee ID (add 1 before ID number)
• Specify the timeframe for total hours

To View Punches:

• Click View Punches
• Wave badge or enter Employee ID (add 1 before the ID number)

To Request Timesheet Changes:

• Click Request Timesheet Changes
• Wave Badge or enter Employee ID (add 1 before ID number)
• Select the desired change and submit

To View Accrual Balances:

• Click View Accrual Balances
• Wave Badge or Enter Employee ID (add 1 before the ID number)

To Request Time Off:

• Select Request Time off
• Wave badge or Enter Employee ID (add 1 before the ID number) Select type of leave and submit
• Choose request type and submit
• Enter Date
• Enter total hours per day
• Enter Comment (optional) and submit

Questions please contact the payroll department.